Charter Bus Prices: How to Calculate Your Providence Bus Rental Costs

Need to plan your budget for an upcoming group trip in Providence? No need to worry. It’s not difficult to calculate an approximate cost for a charter bus rental according to your specific trip details.

In general, charter bus rentals are priced as follows:

Bus Type Per Hour Per Day Per Mile
Charter Bus $160 – $230 $1,620 – $2,100 $5.75 – $7.20
Minibus $145 – $200 $1,500 – $1,920 $5.00 – $7.00

*Please note: all daily rentals require a 5-hour minimum. Daily rentals may incur extra charges for mile overages.

**The prices listed above are estimates. Rates will vary depending on the season and trip specifications (additional details below).

While this will give you a good idea of what to expect for bus rental costs in Providence, for an accurate cost estimate, contact Providence Charter Bus Company at (401) 406-2507. After you speak to a reservation representative about your trip, they’ll provide you with a free, no-obligation customized to your specific trip details.

Understanding the Cost of Your Providence Charter Bus Rental

Your quote will be built based on various factors that influence the cost of your trip. These factors include:

  • Number of Passengers: The size of your group will determine the type of charter bus rental you’ll need to rent. A group smaller than 35 would be most comfortable in a compact minibus, whereas a large group of more than 50 people would need a full-size motorcoach. It’s important to have an accurate headcount before booking your bus to avoid overpaying for a bus model you don’t need.
  • Distance and Duration: The length of your trip and how far you’re traveling will influence the cost of your charter bus rental. A quick trip around town that lasts less than a day could be charged by the hour, whereas an overnight trip out-of-state could be priced by the day. Before you call to book, have a good idea of what your final itinerary will be.
  • Time of Year: The demand for a charter bus in Providence will vary based on the time of year. The busiest season for bus rentals is April through June during the end of the school year and Prom season. There’s also a high demand for bus rentals during the busy tourist season during the summer months. Try to book your bus as far in advance as possible to ensure availability and affordability.

There are also some costs that won’t be included in your quote, but may still be worth budgeting for. Parking fees, road tolls, and overnight accommodations for your driver will be necessary costs for some trips. A tip isn’t required, but it’s industry standard to tip your charter bus driver 5-10% of the total cost.

To get a better idea of what your personalized quote could consist of, here are a few examples of Providence trips to consider:

A Fun Team-Building Event in Providence

Team of professionals join hands in the middle for a cheer

As the office coordinator, Taylor is tasked with planning their company’s annual team-building outing in Providence. Their company consists of approximately 50 people and they decided to rent an event space at District Hall Providence for an afternoon of activities and a catered group lunch. To make it easy for everyone to stick to the day’s schedule, Taylor decided to book a charter bus rental to transport employees from the office to the venue and back again. They schedule lunch for 12:30 PM and expect to wrap up activities by 4:00 PM, so they book a 56-passenger bus rental from 11:30 AM to 4:30 PM.

The cost of a full-size bus rental for the afternoon is $1,150, plus any additional bus parking fees.

The Perfect Rhode Island Beach Wedding

A newlywed couple standing in the water on a beach.

Jordan and Kris are having a small, wedding ceremony at the Chapel by the Sea at Colt State Park in Bristol and are expecting approximately 30 people to attend. They also plan to have a post-ceremony dinner at the nearby The Lobster Pot with everyone who is invited. To help the day go smoothly, they decided to book wedding day transportation to escort all guests from the hotel block rooms to the ceremony, and on to the restaurant.

The ceremony is at 6:00 PM and dinner begins at 8:00 PM, so they booked the minibus rentals to operate from 5:00 PM to 12:00 AM. The late-night service also makes sure everyone has a safe ride back to the hotel at the end of the celebration.

The cost of minibus rental service for the evening is $2,800 for two, private 18-passenger minibuses. At the end of the trip, they decided to tip both drivers 5% each for ensuring a safe and successful travel experience on their wedding day.

The End-of-Year Field Trip to Roger Williams Park Zoo

A mother and child wearing hats smiling at the zoo with parrots sitting on their hats.

Morgan is a middle school administrator in Providence who is organizing an afternoon field trip to Roger Williams Park Zoo for a sixth-grade class in May. The total class size is approximately 80 students, and they expect at least 6 teachers to attend as chaperones. To accommodate everyone, Morgan will need to book two 56-passenger charter bus rentals to transport students from the school at 9:00 AM and drop them back off at 2:00 PM. The trip is also being planned during a busy season, so they may face a higher price point for an in-demand bus model. The cost of this field trip bus rental is $2,760, which averages out to approximately $35 per student. They also plan to tip each driver 5% each for safely transporting their students.